More Progress with Transfer Review Committee-Was it Enough?

****UPDATED****New information was received.  See highlighted sections below to see the new updated information.

Transfer Review Committee-We Made a Little More Progress-But Was It Enough?

That depends on what you wanted to happen as a result of the Transfer Review Committee’s work.  Here are some of the highlights:

  • Priorities were changed.
  • Application acceptance dates were changed.
  • UPDATED to move ALL intra-district requests BEFORE nonresident requests including renewals.  Not all Tumwater residents will get priority over nonresident transfer students
  • UPDATED to change to a lottery system when spaces are LIMITED.  No changes were made to the inequitable first in-first approved process. 
  • Nomenclature was changed
  • UPDATED-discussion of the addition of dropping off applications at the schools and forwarded to the District Office. All applications must go to District Office.
  • The District can request residency verification from all students if needed.

 As our readers know, I am on the recently formed Transfer Review Committee for TSD.  We had our third meeting on January 13th and made a little more progress so I wanted to provide an update.

Superintendent Dotson provided revised policies and procedures for both the intra-district transfers and the nonresident transfers for our review and feedback. 

UNDERSTANDING THE NOMENCLATURE
The nomenclature was changed to Intra-District and Non-Resident, which reflects the nomenclature in the law.  Intra-District refers to Tumwater Residents who transfer from one TSD school to another.  Nonresident refers to students who reside outside the Tumwater School District area.

CHANGES IN PRIORITY
I discussed the priority proposals that the group voted on in my prior blog (which can be found here), so in this blog I am focusing on the changes proposed at the most recent meeting. 

The following priority was proposed:

1-Students who are children of a full-time certificated or classified employee and are requesting enrollment in the employee’s assigned school or a feeder pattern school”, have first priority above any other transfer or renewal of a transfer, as required by law (RCW 28A.225.225).

2-Intra-District students who would be continuing enrollment at a site or in a program (this would include students impacted by boundary changes and renewals).

3-Nonresident transfer renewal request. (See update.  Note-this gives priority to non resident students over some Tumwater resident students)

4-Students whose siblings are enrolled at the same site. (See update.  Note-Again this gives priority to nonresidents over some Tumwater resident students.)

***UPDATED***
5-Other Intra-District transfer requests.(UPDATED-these have been moved to be prioritized over all nonresident requests including renewals)

6-Other nonresident transfer requests.​

PROCEDURAL CHANGES
The following changes were also included in the procedures:

  • ***UPDATED*** They are discussing the possibility of adding the option of dropping off applications at the schools and forwarding to the District Office. All transfers must go directly to the District Office within the new timelines(details discussed below).  Families used to be able to drop applications off at the schools, but that is not allowed under the new policy.  
  • The nonresident procedures include a requirement that the student must show proof of release from his or her resident district, and submit the proof to TSD.
  • “The District may request verification of residency from all students in a school, grade level, or program when the District determines it is necessary due to space/capacity limitations. Acceptable documents must show the parent/legal guardian’s name and address and must be dated within the past 30 days.  Post office boxes are not acceptable as residence addresses….”

NEW APPLICATION WINDOWS
Given the prioritization changes, TSD has implemented different application windows, depending on your status: The proposed application windows for each priority group are as follows:

  • February (3-28, 2020)
    • Full-time staff; new and renewal per RCW 28A.225.225
    • Intra-district students requesting to continue in their current school(includes boundary displaced and renewals)
    • Non-resident renewals (Note this is prior to new intra-district requests)
  • ​March (2-31, 2020)
    • Intra-District new requests**
  • April (April 1, 2020)
    • Non-Resident new requests(grades 1-12)​**
  • ​August (August 3, 2020)
    • Nonresident new requests(kindergarten)​**

**Siblings of current students will be prioritized for acceptance. 

A couple changes I would like to see, but have yet to be addressed
***UPDATED*** to change to a lottery system when spaces are LIMITED.  The lottery system would require a set date for lottery, which I have not heard of a date at this time.  If after a groups application period there is space for everyone, no lottery wold be necessary, it would only take place if there were more applications than spaces.  I would assume they would have a lottery with each group in order of priority if necessary. 

The proposed policy continues to determine priority based upon “time stamping”, with a first in-first approved for transfer requests.  This has been the prior practice, and I believe has lead to one group over another getting an unfair advantage.  This is still a very inequitable method to accept requests,  especially to many underprivileged families.  This may require “camping out” at the District Office the night before to ensure a child is first in line, taking the day off work to get the application in on the day of acceptance, etc.  This is unfair to many families(dual working parents, those with small children and no day care, those who do not know the system, those who are not computer savvy, etc).  Further, serving the earliest applicants eliminates TSD’s ability to look at the group as a whole and decide where students can be placed that will be a good fit for the student and TSD.   

***UPDATED***this appears to be the updated process (or something similar) as far as I understand.   I would suggest using the timeline windows with no preference given to first in time, provided the application is received within the timeline window.  If there are more applicants than spots, a random draw, with no preference to first in time, is the fairest solution.  The District has in the past used a lottery system (all-day Kindergarten before it was mandated, and required at all schools) and it was a far more fair system.  

From the drafted policies and procedures I also did not see any indication of limiting transfers or working towards limiting transfers.  There was also no indication that the transfers be used to bring the enrollment at both high schools closer.  However, I do hope that by pushing the dates out, TSD moves from an “accept all and figure it out later” to a more deliberate process of accepting transfers.

What was discussed:

I had hoped we would address some of the non-resident transfer procedures at this meeting.  The process we used at this last meeting did not lead to much discussion or exchange of ideas as a committee.  It was more of “social media” project.  For example, we read the policies and procedures(not given in advance) and gave feedback such as, questions, what we liked and/or recommendations for each item.  We had about 10 minutes for each step(to read the procedure and policy, discuss as a small group and give feedback).  Then the next group in the rotation would also give feedback or “like” or “dislike” previous comments.  It felt one dimensional and not as constructive and involved as the last few meetings.  Someone asked if we could vote on the comments, and were told we weren’t doing that this time.  There was no open discussion with the group or between groups.  For instance, my conversations were pretty much limited to the 3 other people in my group, and although we did have some good discussions, no one else in the room or the Superintendent heard or participated in our conversation, and I am sure other groups had a similar experience.  We were told the comments would go to an administrative team at the District office who will go through the feedback and decide if they wanted to incorporate any of the feedback or not. This process has begun and some of the committee comments have been addressed-see highlighted updates.  

The Community Forum is scheduled for January 27, 2020 from 7-8:30 at Tumwater Middle School.  

The policies have been updated since the last committee meeting, so I would suggest attending this meeting as the new draft policy may look very different from what the committee saw at the last meeting.  These documents are still fluid at this point and community comment is necessary to make sure they represent what the community desires.  Do you think they have or have not done enough?  Mark your calendars and plan to attend the Community Forum to let them know what you think.  During this forum, the public will be able to see the policy and procedures drafted at the District Office.  This will be your last opportunity to ask questions and to let the Committee and the District know what your thoughts are on the process and the procedures that have been drafted up to that point. The last community forum I was involved in was fairly informal and small group discussion type idea exchange.  Mark your calendars (January 27, 2020, 7-8:30pm) and plan to attend.

Or contact Superintendent Sean Dotson and the Board Members to give them your thoughts:

Sean.Dotson@tumwater.k12.us

Rita.Luce@tumwater.k12.wa.us

Casey.Taylor@tumwater.k12.wa.us

Scott.Killough@tumwater.k12.wa.us

Melissa.Beard@tumwater.k12.wa.us

Darby.Kaikkonen@tumwater.k12.wa.us

To see what happened at the first meeting you can read my recap here. For the recap of the second meeting click here.

As always, we welcome your feedback and questions.  Contact us at contactus@citizensfortumwaterschools.com

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